Arrange the records in a fixed order. Start with the current auction edict and the complete building-right agreement. Add the separate building-right entry, valuation report, amendments, ground-rent statements and notices of changes to the building.
Mark the same key data in every document: parties, land, building, start date, expiry date, ground rent, due date, compensation and any consent requirements. Different spellings or dates must be explained. The valuation report review helps classify condition and building value. The article on auction edict and conditions provides the wider file review.
If the file does not contain a clear version of the agreement, keep the bid decision open until the term and compensation can be clarified. This is a direct economic consequence of an unclear remaining term.